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Reconciling invoices manually
Reconciling invoices manually

We tell you how to reconcile invoices and delivery notes correctly to avoid invoicing errors.

Updated over a week ago

What is invoice reconciliation?

Reconciliation of invoices and delivery notes is especially important to ensure that the products received from suppliers correspond to what has been invoiced.

Correct reconciliation helps to avoid discrepancies, errors or possible fraud in transactions.

We tell you about it with an example:

🧾 On 1 January you receive a delivery note for €18.72.

🧾 On January 8th you receive a delivery note for 15,60€.

🧾 On January 14th you receive a delivery note for 10,40€.

🧾 On January 22nd you receive a delivery note for 20,80€.

📄 On the 24th of January they send you the invoice to pay for the 4 delivery notes for a total of 65,52€.

The invoice for the 24th shows that 15 kg of peppers were delivered at 2€/kg, 13 kg of onions at 1.5€/kg and 12 kg of tomatoes at 1.35€/kg. In total, the invoice amounts to €65.52.

As part of the reconciliation process, this invoice is compared with the associated delivery notes or delivery tickets. In this case, the delivery notes show that 15 kg of peppers, 13 kg of onions and 12 kg of tomatoes were received, as the amounts match.

Reconcile invoices

  1. Go to "✨ Reconciliation" in the side navigation bar.

  2. Click on "Select delivery notes".

  3. Click on the "+" symbol of the delivery notes to be reconciled with the invoice.

  4. Check that the result is correct.

  5. Click on "reconcile".

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